HOPE WALKS vacancy announcement

1. Finance & Administrative Assistant

Major functions:

Under the supervision of the Finance manager. The Finance & Administrative Assistant responsibilities will be as follows:

Financial Duties

• Make payments from petty cash and facilitate payments requests when approved.
• Prepare weekly cash flow statement using excel sheet
• Ensure completeness of supporting documentations for payment.
• Prepare vouchers and documents for approved payments and reimbursements.
• Assist in reviewing and checking payments
• Keep proper documentation of financial correspondences.
• Collect bank statements, bank deposits, and transfer slips/reports from the bank.
• Facilitate gov’t liability settlements (Income tax, Withholding tax, Pension, etc.)
• Maintain a proper book of accounts for all payments and receipts.
• Provide support role in audits (internal and external) including preparation of documents for internal, external and donor audits), in the field office when necessary.
• Assist in Liaise with internal and external auditors on audit related issues.
• Facilitate auditors in performing on-site visits.
• Assist in providing management responses to audit reports and timely implements the audit recommendations.

Administrative and Procurement Duties

• Manage incoming and outgoing calls.
• Receive guests and help them by arranging services and facilities.
• Handle travel and accommodation arrangements for staff in need.
• Organize meetings/workshops and take minutes
• Assist in annual procurement planning
• Implement procurement process, including submitting and collecting quotations, in accordance with HW’s Policy and procedures and MOR requirements
• Track all organization equipment and assets in accordance with HW Global policies and procedures
• Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
• Assist in planning of office management needs including purchasing of office supplies
• Conduct local market surveys to gain a full knowledge of the availability and price of local items
• Develop and maintain a database of suppliers of goods and services
• Implement procurement process in accordance with HW Eth policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner.

• Minimum Bachelor Degree in Accounting, Business administration and/or Economics
• A minimum of 4 years work experience in a similar position
• Ready to listen and address problems when arise
• Experience in using QuickBooks or similar accounting software
• Experience working with INGOs sector in similar field
• Multi-task oriented. Excellent communication skills and problem-solving abilities.
• Excellent written and spoken English
• Understanding of IPSAS accounting basis, advantageous