International Rescue Committee (IRC) Ethiopia would like to invite qualified and competent applicants to apply for the following vacant post.
Background:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. The IRC works with people forced to flee from war, conflict, and disaster and the host communities that support them, as well as those who remain within their homes and communities. We began work in Ethiopia in 2000 and are currently implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from ethnic minority groups) enjoy the same rights and opportunities as well as equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.
1: HR/Admin Assistant
Location: Adama, Ethiopia
Duties and Responsibilities:
Summary Statement of Responsibilities:
Make sure job advertisement is posted timely.
Keep up-dated staff data base,
Ensure complete documentation & formalities of new hires
Facilitate all HR/Admin Related payments
Ensure field staff and guests get accommodation accordingly.
Conduct regular communication and supervisory meetings with staff under supervision,
Draft internal and external correspondence letters as needed,
Initiate and follow up quarter procurement of office supplies and keep available stock balance all the time,
Ensure incoming and outgoing letters are filed on the register book in sequential order and documented accordingly,
Maintain up to date record keeping and filing of administrative documents,
Prepares payroll for temporary workers, and interns,
Follow up staff timesheet completed prompt in HRMIS
Update internal and external contact sheet regularly,
Carries out all types of mandatory reports as per the job segregation out lined among the staff of the department,
Collect medical receipts from staff members, send it to the HR focal person in Adama to be checked and sent to insurance company, keep track of it and maintain hard copies of the documents. Follow up insurance claim settlement
Maintain up-to-date employee and dependents list for insurance purpose,
Support & help the written & interview assessments for candidates
Receives and aids visitors courteously; in answering queries and providing information,
Facilitate exiting staff matters,
Supervise office cleaners and cook assigning their duties and monitoring/guiding in the workplace
Performs any added tasks as assigned by his/her supervisor
Skill and educational background
BA/Diploma graduate in Social Studies
Preferred experience & skills:
3 years of relevant work experience for Diploma holder and 0-year experience for BA holder
Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
Strong organizational and time-management skills; proven ability to prioritize and deliver on time
Strong analytic problem-solving skills
Ability to work both independently and in a dynamic, cross-functional global team structure
Highly proficient in Microsoft Office suite
Demonstrated ability to work effectively with stakeholders at all levels
Ability to manage and work through change in a proactive and positive manner.
Language Skills:
English, language speaking and writing capability are mandatory plus local Language is advantageous.
Application way
Your application letter/cover letter must include the following information:-
Please include 3 references from current and former employers.
Name of the position you have applied for
Date of application
Summary of your qualifications and experience
Motivation/objective of why you have applied for the job
Permanent Address and present address (if different from permanent) and telephone number if possible also email address
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
IRC Career Site: – https://rescue.csod.com/ux/ats/careersite/1/home/requisition/53088?c=rescue
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Female candidates are highly encouraged to apply.
Disclose any family relationships with existing IRC employees.
Deadline: July 28, 2024