position: Logistics Officer- Asset
Job Description:
The Organization
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
ROLE PURPOSE
The position holder will be responsible to serve as the first point of contact for Plan International Ethiopia who is responsible to provide front desk reception, Administrative Service, Air ticket service, visitors support and admin petty cash for the organization.
Accountabilities and MAIN WORK ACTIVITIES
Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.
Asset Management (50%)
Receipt
Physical asset receipt in quality and quantity
Asset tagging
Asset recording
Manage Receipt documentation
Report and manage receipt discrepancies
Monitoring
Ensure appropriate and traceable filing of documentation
Update of asset register
Execute maintenance according to schedule
Ensure appropriate allocation and identification of assets to individuals
Support Program/Emergency Response Areas in asset management
Control
Support inventory count- ready physical asset for counting
Prepare list of assets + owner + location
Provide asset status
Report on asset status
Escalate assets issues
Lifecycle management
Execute disposal / transfer
Ensure administrative documentation is in place at disposal / transfer
Handle Custom Clearance (30%)
preparation of Customs documentation to ensure that any shipments
Perform customs clearance activities in a timely manner for customs clearance of imported vehicles, computers, GPS, medical supplies, and related activities.
Handle the customs clearance of imported items with the contracted customs clearing agents
Process payments of import duties and taxes and the duty-free permit when applicable
Administrative Support (5%)
Perform the monthly air time top up for all staff as per the shared data from Human Resource department.
Back up liaison activities and other admin support activities as required
Reporting (15%)
Providing monthly, quarterly, semi-annually and yearly reports.
Others tasks can be assigned by the supervisors as required
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Job Requirements:
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/ experience essential:
BA Degree in logistics Management, Business Administration, Purchasing/Supplies Management or related field.
3 years of relevant work experience in INGO environment, involving in Asset management and Custom clearance both emergency and development programs
Sound analytical and problem-solving capability;
Ability to influence others’ behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
In-depth knowledge of project processes, procedures, and systems
Qualifications/ experience desirable:
Substantial experience in logistics.
Languages required
Fluency in English language is essential
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
How To Apply:
The closing date for the application is August 3, 2023. Qualified candidates should submit their application with the links provided below.
For Internal applicant:
https://performancemanager5.successfactors.eu/sf/jobreq?jobId=47305&company=PlanInt
For external applicants: